Job Title: Office & Finance Assistant – Conservation Lower Zambezi Base Camp

Purpose of the Position

The Office & Finance Assistant will provide administrative and financial support to ensure the smooth operation of the office and administrative financial support. This role includes clerical duties, office maintenance, and assisting with routine administrative and financial tasks. The Position will report to Strategy & Fundraising Officer and Chief Finance & Administration Officer.

Key Responsibilities

• Maintain financial records and ensure accurate data entry into accounting systems.
• Process invoices, payments, and expense reimbursements in a timely manner.
• Follow up on outstanding customer balances.
• Collect all relevant financial information for donor reports.
• Assist with payroll processing and maintain employee financial records.
• Support financial audits by preparing necessary documentation and reports.
• Support Grants Management team with Grants Financial reporting.
• Reconcile bank statements and manage Petty Cash and Airtel Money payments.
• Ensure compliance with financial policies, procedures, and donor requirements.
• Provide administrative support for financial transactions and documentation.
• Maintain office cleanliness and organisation, ensuring a conducive work environment.
• Assist in managing office supplies, inventory, and procurement processes.
• Handle routine clerical tasks such as filing, photocopying, scanning, and data entry.
• Assist in scheduling meetings, organising events, and preparing meeting rooms.
• Provide logistical support for office activities, including travel arrangements and accommodations.
• Support the preparation of reports, documents, and presentations.
• Act as a point of contact for camp visitors.
• Perform any other duties as assigned by the supervisor to support office operations.

Qualifications and Experience

• Bachelor’s degree or diploma in Finance, Accounting, Business Administration, or a related field.
• Level II Professional accounting qualification (ACCA / CIMA / CA) will be an added advantage
• Membership with the Zambia Institute of Chartered Accountants (ZICA) in line with the Accountants Act of Zambia.
• At least one year of experience in financial administration or accounting, preferably in an NGO or non-profit setting.
• Proficiency in financial software and Microsoft Office applications, particularly Excel.
• Strong understanding of accounting principles and financial regulations.
• Excellent analytical and problem-solving skills.
• High attention to detail and accuracy in financial record-keeping.
• Good communication and teamwork abilities.
• Ability to handle sensitive financial information with confidentiality.
• Basic knowledge of office procedures and clerical work.
• Strong organisational and multitasking skills.
• Ability to work independently and as part of a team.
• Attention to detail and a proactive approach to problem-solving.

Working Conditions

The role is a full-time position based at CLZ’s headquarters in the Lower Zambezi National Park. The terms of engagement, including salary and benefits, will be discussed during the recruitment process and formalised in the employment contract.

In outline:

• Full time, permanent role
• Competitive salary package
• Based at CLZ’s Base Camp in the Lower Zambezi
• Medical Insurance will be provided
• 6 months-probation will apply