University of Lusaka

University of Lusaka is a reputable private institution committed to excellence in teaching, research, innovation, and community engagement. The University invites applications from suitably qualified and experienced individuals to fill the position of Registrar.

REGISTRAR
Job Purpose
The Registrar will be responsible for overseeing the University’s administrative systems, student administration, human capital management, governance support, and regulatory compliance. The Registrar plays a key role in ensuring that institutional operations effectively support the University’s academic mission and strategic objectives.Recruitment software

KEY RESPONSIBILITIES:
University Governance and Administration
Serve as the principal administrative officer of the University and advise the Vice Chancellor on administrative and governance matters.
Provide secretariat services to University Council, Senate, and other statutory committees, ensuring proper documentation and implementation of resolutions.
Coordinate the development, implementation, and review of institutional policies, procedures, and administrative systems.
Ensure proper institutional records management and documentation of official University decisions.
Facilitate effective communication between academic departments, administrative units, and senior management.

Student Administration and Academic Support
Oversee student admissions, registration, and enrolment processes in line with University policies and regulatory requirements.
Supervise the maintenance of accurate student academic records and transcripts.
Coordinate examinations administration and graduation processes in collaboration with academic departments.
Ensure effective delivery of student administrative services, including certification, academic records, and student documentation.
Support Senate in implementing academic regulations and student policies.

Human Resource Management
Oversee the Human Resource function, including recruitment, onboarding, performance management, and staff development.
Ensure compliance with Zambian labour laws and University employment policies.
Provide guidance on employee relations, disciplinary processes, and staff welfare matters.
Support workforce planning and staff capacity development in line with institutional growth.
Promote a professional, ethical, and performance-driven work culture.

Regulatory Compliance and Quality Assurance
Ensure the University complies with Higher Education Authority (HEA) regulations and other statutory requirements.
Coordinate the preparation and submission of institutional reports and regulatory documentation.
Support academic units in programme accreditation and quality assurance processes.
Ensure adherence to institutional governance frameworks and operational policies.

Strategic Planning and Institutional Development
Contribute to the development and implementation of the University’s strategic plan.
Support initiatives aimed at institutional growth, operational efficiency, and service delivery improvement.
Provide administrative leadership in the implementation of major institutional projects and reforms.
Support management in strengthening institutional systems and governance structures.

Qualifications and Experience
An earned PhD from a recognized and accredited institution.
A Master’s Degree in Education Management, Human Resource Management, Law, Business Administration, Public Administration, or a related field from a recognized institution.
Minimum of 7–10 years of relevant administrative experience, preferably in a higher education institution.
At least 3–5 years of senior management experience.
Strong knowledge of higher education governance, policy implementation, and regulatory compliance.
Experience in Human Resource Management and institutional administration will be an added advantage.

Key Competencies
Strategic leadership and institutional management
Strong knowledge of university governance and administration
Excellent organizational and planning skills
Strong interpersonal and communication skills
High level of integrity, professionalism, and confidentiality
Ability to manage multiple institutional functions effectively

Salary Package:
An attractive and competitive package will be offered commensurate with one’s qualification and experience.