Key Tasks

He/she will support the institutional needs and those of the office in the following ways, but not limited to:

Post Objective

To provide efficient transportation services while supporting administrative and operational tasks to enhance the office’s productivity and functionality.

Primary Role – Transport

• Safely transport company staff, products, and materials to and from specified locations in a timely and professional manner.
• Assist with loading and offloading items, including staff luggage and office supplies.
• Adjust travel routes to avoid traffic congestion and road construction.
• Ensure the company vehicle is well-maintained, clean, and adheres to road safety standards.
• Work with mechanics, insurance companies, and suppliers to address vehicle maintenance, insurance claims, car rentals, and procurement needs.
• Provide accurate time records of vehicle usage and promptly report any issues related to tickets, accidents, or maintenance.
• Ensure all vehicle logs, maintenance records, and transport-related reports are up-to-date and accurately maintained.
• Ensure all vehicle/s comply with local transportation laws and company policies.
• Perform or arrange regular vehicle checks to identify issues before they escalate.
• Deal with all transport-related matters on behalf of the organization.

Secondary Role – Office Support

• Greet visitors and ensure they are directed appropriately.
• Answer and direct phone calls, taking messages as needed.
• Manage incoming and outgoing mail, packages, and deliveries.
• Maintain office supplies inventory and place orders as needed.
• Perform general clerical duties, including photocopying, scanning, and filing documents.
• Assist with travel arrangements and booking accommodations.
• Provide support with basic administrative tasks as requested by staff.

Competencies and Skills Required

• Valid driver’s license with a clean driving record.
• Knowledge of local roads, GPS navigation, and traffic regulations.
• Strong interpersonal and communication skills.
• Ability to multitask and manage time effectively.
• Proficient in basic office tools (e.g., photocopiers, printers, and computers).
• High level of attention to detail and organizational skills.
• Positive attitude and ability to work both independently and as part of a team.

Personal Attributes

• Honest, trustworthy, and discreet.
• Sober, punctual, and reliable.
• Self-motivated and adaptable to evolving tasks.
• Upholds the highest ethical standards.

Qualifications

• College diploma or equivalent; additional certifications in office management or transportation are an advantage.
• Minimum of 2 years of experience in a similar role combining driving and office support tasks.
• Basic knowledge of administrative procedures and practices.
• Proven ability to handle confidential information with discretion.

Working Conditions
Standard office hours: 08:00 – 17:00.

Additional hours may be required for transport duties and office tasks on busy days, for significant local travel for deliveries and transportation needs.