Administrative Assistant
2025-10-06T09:27:10+00:00
Copper Rose Zambia
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FULL_TIME
Lusaka
Lusaka
10101
Zambia
Nonprofit, and NGO
Admin & Office
2025-10-10T17:00:00+00:00
Zambia
8
POSITION OVERVIEW
The Administrative Assistant will play a vital role in supporting the Chief Executive Officer (CEO) and ensuring the smooth running of daily operations. This role combines executive administrative support, board coordination, general office support (including reception duties), and management of the organization’s social media platforms. The ideal candidate is professional, organized, and adaptable, with strong communication skills and the ability to manage multiple priorities. The ideal candidate is a highly organized multitasker with a strong understanding of social media platforms and a proactive, positive attitude.
KEY RESPONSIBILITIES
1. Administrative Support to the CEO (40%)
- Manage the CEO’s calendar, appointments, travel arrangements, and daily workflow.
- Draft, edit, and proofread correspondence, reports, and presentations.
- Serve as the first point of contact for external communication, including managing the main email inbox and phone inquiries.
- Maintain well-organized digital and physical filing systems.
- Track expenses and support basic financial reporting.
2. Office & Operations Support (20%)
- Reception Duties: Serve as the first point of contact at the front desk by welcoming visitors, answering phone calls, and directing inquiries in a professional and friendly manner.
- Maintain a well-organized and professional office environment.
- Monitor office supplies, handle mail/deliveries, and liaise with service providers.
- Coordinate logistics for internal meetings, trainings, and events.
- Support record-keeping for assets and administrative procedures.
3. Board & Governance Support (20%)
- Coordinate board meetings, including scheduling, logistics, preparation of agendas, board packs, and minutes.
- Act as a communication link between the CEO and board members.
- Ensure timely follow-up on action items from board meetings.
- Maintain confidentiality and professionalism in all matters related to the board.
4. Social Media Management (20%)
- Create and curate engaging content for Facebook, Instagram, and LinkedIn.
- Manage a content calendar, schedule posts, and ensure consistent updates.
- Monitor and respond to messages, comments, and community interactions.
- Track analytics and prepare basic performance reports.
- Align all content with the organization’s brand, tone, and values.
QUALIFICATIONS AND SKILLS
- Bachelor’s degree (preferred) or diploma in Business Administration, Communications, Marketing, or a related field.
- Minimum of 2 years’ experience in administrative support; experience with social media management is an added advantage.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite and familiarity with social media tools (Meta Business Suite, Canva or similar).
- Strong organizational and time-management skills, with the ability to prioritize tasks effectively.
- High level of integrity, professionalism, and discretion in handling sensitive matters.
- Creativity and adaptability in balancing administrative tasks with digital communication.
- Ability to work independently and as part of a team.
1. Administrative Support to the CEO (40%) Manage the CEO’s calendar, appointments, travel arrangements, and daily workflow. Draft, edit, and proofread correspondence, reports, and presentations. Serve as the first point of contact for external communication, including managing the main email inbox and phone inquiries. Maintain well-organized digital and physical filing systems. Track expenses and support basic financial reporting. 2. Office & Operations Support (20%) Reception Duties: Serve as the first point of contact at the front desk by welcoming visitors, answering phone calls, and directing inquiries in a professional and friendly manner. Maintain a well-organized and professional office environment. Monitor office supplies, handle mail/deliveries, and liaise with service providers. Coordinate logistics for internal meetings, trainings, and events. Support record-keeping for assets and administrative procedures. 3. Board & Governance Support (20%) Coordinate board meetings, including scheduling, logistics, preparation of agendas, board packs, and minutes. Act as a communication link between the CEO and board members. Ensure timely follow-up on action items from board meetings. Maintain confidentiality and professionalism in all matters related to the board. 4. Social Media Management (20%) Create and curate engaging content for Facebook, Instagram, and LinkedIn. Manage a content calendar, schedule posts, and ensure consistent updates. Monitor and respond to messages, comments, and community interactions. Track analytics and prepare basic performance reports. Align all content with the organization’s brand, tone, and values.
Bachelor’s degree (preferred) or diploma in Business Administration, Communications, Marketing, or a related field. Minimum of 2 years’ experience in administrative support; experience with social media management is an added advantage. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite and familiarity with social media tools (Meta Business Suite, Canva or similar). Strong organizational and time-management skills, with the ability to prioritize tasks effectively. High level of integrity, professionalism, and discretion in handling sensitive matters. Creativity and adaptability in balancing administrative tasks with digital communication. Ability to work independently and as part of a team.
JOB-68e38b6e38308
Vacancy title:
Administrative Assistant
[Type: FULL_TIME, Industry: Nonprofit, and NGO, Category: Admin & Office]
Jobs at:
Copper Rose Zambia
Deadline of this Job:
Friday, October 10 2025
Duty Station:
Lusaka | Lusaka | Zambia
Summary
Date Posted: Monday, October 6 2025, Base Salary: Not Disclosed
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JOB DETAILS:
POSITION OVERVIEW
The Administrative Assistant will play a vital role in supporting the Chief Executive Officer (CEO) and ensuring the smooth running of daily operations. This role combines executive administrative support, board coordination, general office support (including reception duties), and management of the organization’s social media platforms. The ideal candidate is professional, organized, and adaptable, with strong communication skills and the ability to manage multiple priorities. The ideal candidate is a highly organized multitasker with a strong understanding of social media platforms and a proactive, positive attitude.
KEY RESPONSIBILITIES
1. Administrative Support to the CEO (40%)
- Manage the CEO’s calendar, appointments, travel arrangements, and daily workflow.
- Draft, edit, and proofread correspondence, reports, and presentations.
- Serve as the first point of contact for external communication, including managing the main email inbox and phone inquiries.
- Maintain well-organized digital and physical filing systems.
- Track expenses and support basic financial reporting.
2. Office & Operations Support (20%)
- Reception Duties: Serve as the first point of contact at the front desk by welcoming visitors, answering phone calls, and directing inquiries in a professional and friendly manner.
- Maintain a well-organized and professional office environment.
- Monitor office supplies, handle mail/deliveries, and liaise with service providers.
- Coordinate logistics for internal meetings, trainings, and events.
- Support record-keeping for assets and administrative procedures.
3. Board & Governance Support (20%)
- Coordinate board meetings, including scheduling, logistics, preparation of agendas, board packs, and minutes.
- Act as a communication link between the CEO and board members.
- Ensure timely follow-up on action items from board meetings.
- Maintain confidentiality and professionalism in all matters related to the board.
4. Social Media Management (20%)
- Create and curate engaging content for Facebook, Instagram, and LinkedIn.
- Manage a content calendar, schedule posts, and ensure consistent updates.
- Monitor and respond to messages, comments, and community interactions.
- Track analytics and prepare basic performance reports.
- Align all content with the organization’s brand, tone, and values.
QUALIFICATIONS AND SKILLS
- Bachelor’s degree (preferred) or diploma in Business Administration, Communications, Marketing, or a related field.
- Minimum of 2 years’ experience in administrative support; experience with social media management is an added advantage.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite and familiarity with social media tools (Meta Business Suite, Canva or similar).
- Strong organizational and time-management skills, with the ability to prioritize tasks effectively.
- High level of integrity, professionalism, and discretion in handling sensitive matters.
- Creativity and adaptability in balancing administrative tasks with digital communication.
- Ability to work independently and as part of a team.
Work Hours: 8
Experience in Months: 24
Level of Education: bachelor degree
Job application procedure
Interested and qualified? Click here to apply
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